Position Overview
The Administrative Assistant plays a critical role in supporting the effective delivery of the Beyond Food Program. This position is responsible for coordinating participant intake, maintaining accurate records, supporting program logistics, and ensuring smooth day-to-day operations. Working closely with the Project Manager, program staff, and partners, the Administrative Assistant ensures that participants are effectively onboarded, tracked, and supported throughout their journey from crisis to stability and independence.
Key Responsibilities
- Coordinate participant registration, intake, scheduling, and follow-up using digital systems (e.g., Google Forms, Sheets, CRM tools)
- Maintain accurate program records, data tracking systems, and documentation to support reporting and evaluation
- Support monitoring and reporting processes, including attendance tracking, participant progress, and program outputs
- Coordinate logistics for workshops, financial coaching sessions, and community engagement activities
- Assist with outreach, communications, and participant engagement efforts
- Provide administrative and operational support to program staff and community partners
- Ensure timely and accurate documentation aligned with funder and organizational requirements
Required Skills and Qualifications
- Experience in administrative support, office coordination, or program administration
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- Proficiency in digital tools (Google Workspace, data entry systems, scheduling platforms)
- Excellent written and verbal communication skills
- Ability to work collaboratively with diverse teams, partners, and community members
- Knowledge of community-based programs, particularly those serving Black and Afro-Caribbean communities, is an asset
Core Competencies
- Attention to detail and data accuracy
- Time management and organizational efficiency
- Cultural awareness and community sensitivity
- Adaptability in a dynamic program environment
- Commitment to dignity-centered and participant-focused service delivery
Work Environment
This role operates in a community-based setting with a mix of administrative coordination and participant-facing responsibilities. Flexibility may be required to support program activities, including occasional evening or weekend events.
Part-Time (0.5 FTE – 20 hours/week)
Annual Base Salary: $17-19per hour
